ORIGINATING
OFFICE: CO:T:A:C:G
P-35, G-01 (Inspectors), G-02(IMPORT SPECIALISTS)
0-01(MGRS/SUPV). Brokers and Importers)
POLICIES &
PROCEDURES
MANUAL
CUSTOMS
DIRECTIVE
ORIGINATING OFFICE IC:C DISTRIBUTION: See signature page
CUSTOMS
DIRECTIVE
POLICIES &
PROCEDURES
MANUAL
NUMBER: 3550-29
ISSUE DATE: MAY 6, 1988
SUBJECT
Customs Form 3461, Entry/Immediate
Delivery;
Instructions for Preparation
1.
PURPOSE
To provide revised instructions for the preparation of Customs Form 3461.
2. BACKGROUND
In order to provide the data necessary for ACS Cargo Selectivity processing,
CF 3461 was revised in October 1985. The form was designed to provide data
for automated manifest processing, and the potential for use of OCR. equipment.
Use of the revised form became mandatory in September 1986.
Since the issuance of CD 3550-15, which implemented the revised form, Customs
has implemented the Automated Manifest System (AMS) and has decided not to
pursue the use of OCR equipment to read the form.
This Directive supersedes CD 3550-15 and its amendments to reflect these
developments and to incorporate a number of clarifying instructions for preparation
of the form.
3. ACTION
A.
Form Preparation
Attached to this Directive is a copy of the form and instructions for its
completion. All ports will accept CF 3461's completed in accordance with
these instructions.
The form is no longer required to be printed according to OCR specifications.
Brokers/importers may reprint the form without shaded areas and the vertical
lines separating them, if they wish, but red ink must still be used on
the first page of the form.
B.
Processing
1.
The Customs Service will
continue to require the
submission of fully-rated
invoices by Customhouse
brokers/importers. Although
the CF 3461 provides spaces
for only five TSUSA line
items, all TSUSA 2 line
items will continue to
be entered into the cargo
selectivity system in accordance
with current operating
procedures.
2. The priority for processing CF 3461's will be as follows:
a.
Automated Broker Interface
(ABI) certified entries
b. PAIRED program entries
c. Other CF 3461 entries
4.
RESPONSIBILITY
It is the responsibility of all Regional Commissioners, District, Area, and
Port Directors to assure compliance with this Directive. The information
contained in the Directive should be made available to all persons conducting
Customs business.
5. EFFECTIVE DATE
These instructions are effective upon receipt.
6. SUPERSEDED MATERIAL
Customs Directive 3550-15, April 3, 1986, and its amendment dated June 16,
1986.
Commissioner of Customs
Attachments
Distribution: F-01 District/Area Directors
F-02 Port Directors
G-19 All Customs Inspectors
G-20 All Import Specialists
ATTACHMENT CD 3550-29, May 6, 1988
Note:
Customs no longer plans to
use OCR equipment to read this
form. Future printings will
not require shaded areas or
vertical half-lines within
the data blocks. Users wishing
to print unshaded versions
of the form may do so immediately
or wait until their current
stock is depleted.
Note: In instances in which an ABI-Certified or PARIED entry is presented,
the words "ABI-Certified" or "PAIRED" must be shown in
the upper right above the entry number. If both apply, "PAIRED" should
be placed above "ABI-Certified."
The following instructions are provided for use in the preparation of the
CF 3461:
1. ARRIVAL DATE:
Enter the 6-Digit numeric code: month, day, year - MMDDYY (e.g., 043086)
of the arrival date, based on the best available evidence that the importing
carrier brought or will bring (estimated date) the shipment to the port of
entry.
For merchandise arriving by vessel, the arrival date is the date on which
the vessel enters the port limits with the intent to unlade.
For merchandise arriving by air, the arrival date is the date the air carrier
landed within the port. For air shipments in AMS, use the scheduled date
of arrival.
For merchandise arriving by truck or rail, the arrival date is the date the
conveyance entered the Customs territory of the United States.
For merchandise arriving by I.T., the date to be used is the estimated date
of arrival at the port of destination.
2. ELECTED ENTRY DATE
Six-digit numeric code: month, day, and year - MMDDYY. If you elect the "date
of presentation" as the date of entry, show that date here or, if the
entry is prefiled and you elect the "date of arrival," show the
estimated date of arrival; otherwise leave blank. If this field is left blank,
the date of release will be the date of entry.
2
3. ENTRY TYPE CODE/NAME
In the far left of this block, enter the appropriate entry type code by selecting
the 2-digit numeric code for the type of entry being filed. The first digit
of the code identifies the general category (e.g., consumption = 0, informal
= 1, warehouse = 2, etc.). The second digit defines the specific processing
type (e.g., consumption quota = 02, informal free and dutiable = 11, etc.).
A list of entry type codes is included in this issuance as Appendix A.
The entry name is optional and may be recorded in the far right following
the entry type code.
4. ENTRY NUMBER
The following format, including hyphens, must be used when showing the entry
number:
XXX-NNNNNNN-N
XXX represents a 3-character entry filer code assigned to the broker or importer
by Customs.
NNNNNNN represents a 7-digit number assigned by the entry filer. The number
may be assigned in any manner convenient, provided that the same number is
not assigned to more than one CF 3-51 transaction. It must be right-justified
with leading zeros shown.
In order to allow for an eventual transition to a second series of numbers
for large-volume brokers, use of the high-order digit will initially be restricted
to either 0, 1, 2, 3, or 4. This restriction will be in effect for approximately
5 years.
N represents the check digit, which is computed on the previous ten characters
according to the following formula.
Check Digit Computation Formula: Entry filer codes containing alphabetic
characters must be transformed to a numeric equivalent prior to computing
the check digit. The numeric equivalent for each alphabetic character is
as follows:
| A
= 1 |
J
= 1 |
S
= 2 |
| B
= 2 |
K
= 2 |
T
= 3 |
| C
= 3 |
L
= 3 |
U
= 4 |
| D
= 4 |
M
= 4 |
V
= 5 |
| E
= 5 |
N
= 5 |
W
= 6 |
| F
= 6 |
O
= 6 |
X
= 7 |
| G
= 7 |
P
= 7 |
Y
= 8 |
| H
= 8 |
Q
= 8 |
Z
= 9 |
| I
= 9 |
R
= 9 |
|
| 3 |
|
|
Example:
Entry filer code B76 would
transform to 276 for check
digit computation purposes.
a.
Using entry filer code B76
(which transforms to 276)
and a transaction number
0324527 as an example, the
check digit is computed as
follows:
Number
for which Check Digit will
be computed is 2760324527.
b.
Start with the units position
and multiply every other
position by 2. Essentially
all odd positions will be
multiplied by 2. Note: High-order
zeros are a significant element
in the computation process
and must be included in the
transaction number. If the
result of the multiplication
is greater than 9, add 1
to the units digit of the
result and disregard the
tens digit.
| 7 |
5 |
2 |
0 |
7 |
| x2 |
x2 |
x2 |
x2 |
x2 |
| ---- |
--- |
--- |
--- |
--- |
| 14 |
10 |
4 |
0 |
14 |
| +1 |
+1 |
+0 |
+0 |
+1 |
| --- |
--- |
--- |
--- |
--- |
| 5 |
1 |
4 |
0 |
5 |
c.
Add the results.
5
+ 1 + 4 + 0 + 5 = 15
d.
Total all even positions
starting with the position
adjacent to the units position.
2
+ 4 + 3 + 6 + 3 = 17
e.
Add the sums from steps c and
d.
15
+ 17 = 32
f.
Subtract the units digit from
10. The result is the check
digit.
10
- 2 = 8
g.
The result of the arithmetic
will always be a single digit.
In instances when the units
digit from the sum in step
e is a 0, the check digit will
be 0.
The
resulting entry number from
the example would be shown
as follows:
B76-0324527-8
4
5. PORT
Enter the 4-digit numeric code of the port where the entry is being filed
(e. g., Miami, FL = 5201: Los Angeles, CA = 2704). Port codes are found in
Annex A of the TSUSA, and a list is included in this issuance as Appendix
B.
6. SINGLE TRANSACTION BOND
Place an "X" in this block only if a single transaction bond is
filed with the entry.
7. BROKER/IMPORTER FILE NUMBER
This is an optional field for use by brokers or importers to record their
internal file or reference number.
8. CONSIGNEE NUMBER
Enter the IRS, Customs-assigned, or Social Security number of the ultimate
consignee as defined in Part 142.3 (a) (6) of the Customs Regulations.
Only the following formats shall be used:
IRS Number NN-NNNNNNN
IRS Number with suffix NN-NNNNNNNXX
Customs-Assigned Number NNNN-NNNNN
Social Security Number NNN-NN-NNNN
If there is more than one ultimate consignee number, additional ones should
be provided on a continuation sheet attached to the CF 3461 on plain bond
paper.
9. IMPORTER NUMBER
Enter the IRS, Customs-assigned, or Social Security number of the importer
of record (if same as the ultimate consignee number, enter the word "same").
The importer of record is the individual or firm liable for payment of all
duties, and meeting all statutory and regulatory requirements incurred as
a result of importation.
Only the formats described in Block 8 shall be used for importer number.
10. ULTIMATE CONSIGNEE NAME
Enter the name of the ultimate consignee as defined in Part 142.3 (a) (6)
of the Customs Regulations.
11. IMPORTER OF RECORD NAME
Enter the name of the importer of record (if same as the ultimate consignee,
enter the work "same").
12. CARRIER CODE
Record the importing carrier code in this block.
For merchandise arriving in the U.S. by air, enter the IATA code corresponding
to the name of the airline which transported the merchandise from the last
airport of foreign lading to the first U.S. airport of unlading. This field
is mandatory for shipments arriving by air. Use the 2-character alpha code
listed in the International Air Carriers Guide (e.g., Pan American World
Airways = PA). A listing of 2-character alpha air carrier codes is also provided
by the Bureau of the Census (Appendix C) which may be used if a carrier code
has not been assigned by IATA. NOTE: Carrier codes are subject to change,
and it is anticipated that the IATA code for airlines will become three characters
in 1993.
Use the standard four alpha/numeric multi-modal carrier and tariff agent
codes (SCAC) for sea carriers (e.g., Transfreight Lines = TFEI) The sea carrier
code must be used if an automated manifest interface exists with the sea
carrier which transported the merchandise into the United States.
The carrier code must be used for in-bond shipments brought into the U.S.
by an AMS carrier.
The vessel carrier SCAC code is provided as Appendix "E" to this
document.
We request that the name of the importing carrier be indicated in the area
to the right of the carrier code.
13. VOYAGE/FLIGHT/TRIP
Enter the voyage, flight, or trip number of the importing carrier which brought
the merchandise into the United States.
14. LOCATION OF GOODS CODE (s)/NAME (s)
On the left of this block, record the location identification number (FIRMS
Code File) where the merchandise is awaiting release. If no FIRMS code has
been assigned, enter the name of the physical location of the goods on the
right of the block.
5
15. VESSEL CODE/NAME
On the left of this block enter the 4 or 5-character alpha/ numeric vessel
identifier code assigned by the Bureau of the Census to the importing carrier.
On the right side, enter the vessel name (up to 22 characters).
This block is not required for in-bond shipments. If the shipment is transported
by LASH barge, the barge number should be placed in Block 15 instead of the
vessel name in order to identify the shipment being released.
Similarly, if the entry covers a shipment in Foreign-Trade Zone, the FTZ
lot number should be placed in Block 15.
16. U.S. PORT OF UNLADING
Record the 4-digit numeric code which identifies the U.S. port at which the
merchandise was unladen from the importing carrier. NOTE: a list of port
codes is included as Appendix B. Completion of this block is not required
if the port of unlading is the same as the port of entry (Block 5).
This block is necessary for entries involving in-bond shipments filed under
the PAIRED program.
17. MANIFEST NUMBER
This is the unique numeric identifier assigned manually by Customs to shipments
arriving on non-AMS carriers (air and vessel).
The identifier is not required for in-bond shipments or AMS shipments.
18. G.O. NUMBER
If the shipment has been placed in a general order warehouse, enter the G.O.
number (e.g., 86-0638).
19. TOTAL VALUE
Enter the invoice value of the shipment in U.S. dollars, rounded off to the
nearest whole dollar. (Value need not be shown of the delivery authorization
copy of the CF 3461 that will go to the carrier.)
20. DESCRIPTION
A short description of the merchandise contained in the shipment should be
reported in this block.
6
21. IT/BL/AWB CODE
Record the single-character alpha code to indicate if the number recorded
in Block #22 is an in-bond number, master bill number, house bill number,
sub-house bill number, or mail reference number as follows:
I = In-bond
M = Master Bill
H = House Bill
S = Sub-House Bill
P = Mail Shipment
For Example:
| Block
21 |
Block
22 |
|
| I |
47017241 |
In-Bond
entry number |
| M |
02604218321 |
Master
Bill |
| H |
EMA
27494 |
House
Bill |
| S |
01234 |
Sub-House
Bill |
NOTE:
1. Code I must be shown for
an in-bond shipment even if
the AWB number is used in lieu
of a 7512-C number.
2. If entry is being made on a mail shipment, code P should be shown in Block
21. The mail reference should be shown in Block 22, not the B/L number.
3. In order to properly identify the shipment, the House Bill and Sub-House
Bill should be shown directly under the Master Bill with which they are associated.
However, if the entire consolidated shipment is being entered on this CF
3461, only the Master Bill number need be shown. Likewise, if the entire
House Bill is being entered, only the House Bill need be shown under the
Master Bill number, without designating the Sub-House Bills.
4. IT/BL/AWB information and manifest quantity (Block 21, 22, 23) pertain
to the entry, and not necessarily to a specific tariff line item (Block 24).
Tariff numbers should be listed according to the instructions for Block 7
24; there is no need to try to place them on the tariff line which corresponds
to the bill of lading line or quantity line with which they are associated.
22. IT/BL/AWB NUMBER
Record the number listed on the manifest of the importing carrier. For in-bond
merchandise, use the in-bond entry number (either the 7512-C number or the
AWB number where appropriate). If the AWB number is used as the in-bond entry
number, remember to use Code I in Block 21.
NOTE: 1. For consolidated shipments, house bill and sub-house bill numbers
must be shown in addition to the master bill in order to match the entry
with the manifest pertaining to the bill of lading, especially since the
CF 3461 will be used as the release document for the carrier. Bill of lading
information will not be required for in-bond shipments unless the entry covers
less than the total shipment covered by the in-bond number (e.g., a master
in-bond shipment). The BL information is necessary to match the entry with
the appropriate portion of the in-bond shipment.
2. If additional CF 3461's or continuation sheets are necessary to list all
the bills of lading, the notation "Add' 1. Bills" or "Additional
Bills" should be placed below Block 22 in the narrow Block 27 "Certification." If
there are more than five bills, and all are listed on a continuation sheet,
the notation "See Attached" must be printed on the first line of
Block 22. Wherever plain paper continuation sheets are used, they must show
the broker's name and entry number.
3. The foreign port of lading must be shown if the shipment arrives by vessel
and the carrier does not use a unique bill of lading numbering system. The
information may be provided either by using the 5-digit Census Schedule K
number, in parentheses, preceding the BL number, or the name of the foreign
port or an acceptable abbreviation (limited in either instance to five letters)
following the BL number.
23. MANIFEST QUANTITY
Report the entered quantity for each IT/BL/AWB covered by this entry. The
quantity reported should be at the most detailed level of the shipment being
reported. (The quantity being reported is the smallest exterior packaging
unit.)
If the entry covers an entire bill of lading, AWB, or in-bond shipment, the
quantity reported will be the total quantity. If the entry is for a House
Bill, both the Master Bill and the House Bill will be shown in Block 22,
but the only quantity reported will be the House Bill quantity (on the line
in Block 23, adjacent to the line in Block 22 on which the House Bill number
is shown). Similarly, if the entry is for a Sub-House Bill, BL numbers for
all levels (Master, House, Sub-House) will be shown, but only the sub-house
quantity.
(For specific examples, see pp. 20015.1 - 20015.3 of the ABI Broker Requirements
Document, Sixth Edition)
24. TSUSA (HS) NUMBER
Record the appropriate duty/statistical reporting number under which the
article is classified in the Tariff Schedules of the United States Annotated
(or Harmorized System Tariff). If more than one tariff number is required
for a single classification, show the primary classification on the CF 3461
first, and list the alternate (s) (secondary tariff numbers) on the following
line (s).
All tariff numbers covered by the entry must be provided in the entry package.
However, they need not all be shown on the CF 3461. The CF 3461 is designed
to accommodate five numbers, but up to nine may be listed (one on the first
line, and two on each of the next four lines), provided they can both be
legibly printed entirely within the block.
If all the commodities covered by the entry are shown on the CF 3461 or continuation
sheets, they need not be listed in any particular order. If additional commodities
are provided on invoices, the ones shown on the 3461 must be the highest
ones in value. However, if there is reason to believe that any commodity
is subject to restrictions or special requirements (quota, licenses, other-agency
forms, etc.) their tariff numbers should be listed first, followed by the
highest-value tariff numbers.
9
Where
more than a single page of
the 3461 is required, there
are several options:
a. Additional pages of the CF 3461 may be used as continuation sheets.
Header information is not required. The statement "ADD' 1." should
be printed in Block 28 in the narrow space before the words "Customs
Use Only."
or
b.
Plain bond paper may be used
as continuation sheets. Country
of origin and manufacturer
number must be shown next
to the tariff number as on
the CF 3461. The word "ADD'
1." must be printed
as in Option 1.
or
c.
Rated invoices which are
presented with the CF 3461
may be used to provide the
additional tariff numbers
which are not reflected on
the CF 3461 or continuation
sheets. The words "See
Invoice (s)" should
be printed as in Option a & b.
NOTE: This option will require a detailed review of the
invoices, and may slow entry processing. Customs
would prefer additional classifications on
CF 3461's or continuation sheets.
or
d.
All the tariff numbers, along
with country of origin and
manufacturer number, may
be shown on plain bond continuation
sheets. No tariff numbers
will be shown on the CF 3461.
Instead, the words "See
Attached" must be printed
on the first line of Block
24.
NOTE: 1. Brokers using ABI for cargo release may submit the
CF 3461 with header information (Blocks 1-23) only.
Blocks 24-26 need not be completed except to list
any changes to the information previously supplied
through ABI. The words "Submitted through ABI" may
be printed on the first line of Block 24.
2.
When continuation sheets are
used for additional tariff
numbers and related data, only
one copy is required. However,
if continuation sheets are
required for additional bills
of lading or container numbers,
two copies are required.
3. When the Harmonized Tariff System (HTS) is implemented, HTS numbers will
replace TSUSA numbers in Block 24, and additional instructions regarding
this number will be issued. (Refer to par. c, NOTE above).
10
25. COUNTRY OF ORIGIN
Record the country of origin utilizing the 2-character ISO country code specified
in International Standard ISO 3166 (Listed as Appendix D in this issuance).
The country of origin is the country of manufacture, production, or growth
of the article listed in Block 24.
26. MANUFACTURER NUMBER
Record the manufacturer's/shipper's identification code, per the instructions
in Customs Directive 3500-13, dated November 24, 1986, for each tariff number
listed in Block 24.
27. CERTIFICATION
Self-explanatory. (See Block 22, Note 2 for " Additional Bills" notation.)
28. CUSTOMS USE ONLY
If the entry is prereviewed, the import specialist should initial at the
bottom of the block directly above Delivery Authorized. The space below Delivery
Authorized is for other-agency releases. (However, see Block 24 for "ADD'L" and
continuation sheet notations.
29. BROKER/OTHER AGENCY USE
The following items will be placed in Block 29 in this order:
Examination
Site
The broker/importer must give the desired devanning or centralized exam
site in case the shipment is subject to an intensive exam. If there is
only one such site, this information is not required. (See CD 3270-03,
January 5, 1987)
Container Numbers
The broker/importer must give the container numbers covered by the entry
and bills of lading in the case of containerized sea cargo. If there is
insufficient space for all container numbers, they may be given on the
continuation sheet containing the additional bills of lading or on a separate
continuation sheet
11
Finally,
the revised CF 3461 was developed
to serve as the sole entry/release
document at air and sea locations.
Additional local forms are
not authorized and shall not
be required. No additional
data will be required by Customs
officers on the CF 3461 without
specific written authorization
from Headquarters.
NOTE: 1. Some brokers are now ordering the CF 3461 as a six-part set so one
copy may be used as the delivery authorization document (DAD).
2. The DAD's being used by Customs sometimes pose problems for CFS operators.
They report receiving more than one DAD for the same merchandise, altered
DAD's photocopies with "DAD" scrawled across the top, and documents
other than the CF 3461. Customs managers are responsible for insuring that
these practices do not continue.
ATTACHMENT CD 3550-29, May 6, 1988
APPENDIX A
ENTRY TYPE CODES
| ENTRY
TYPE |
ENTRY
TYPE CODE |
|
|
| Consumption
Entries |
|
Free
and Dutiable
|
01 |
Quota/Visa
|
02 |
Countervailing/Antidumping
Duty
|
03 |
Appraisement
|
04 |
Vessel
Repair
|
05 |
Foreign
Trade Zone (Consumption)
|
06 |
Quota/Visa
and ADA/CVD combinations
|
07 |
| Informal
Entries |
|
Free
and Dutiable
|
11 |
Quota/Visa
|
12 |
| Warehouse
Entries |
|
Warehouse
|
21 |
Re-Warehouse
|
22 |
Temporary
Importation Bond
|
23 |
Trade
Fair
|
24 |
Permanent
Exhibition
|
25 |
Foreign
Trade Zone (Admission)
|
26 |
| Warehouse
Withdrawal |
|
For
Consumption
|
31 |
Quota/
Visa
|
32 |
Aircraft
and Vessel Supply (Immediate
Export)
|
33 |
Contervailing
and Antidumping Duty
|
34 |
For
Transportation
|
35 |
For
Immediate Exportation
|
36 |
For
Transportation and Exportation
|
37 |
Quota/Visa
and ADA/CVD combinations
|
38 |
| Drawback
Entries |
|
Manufacturer
|
41 |
Same
Condition
|
42 |
Rejected
Importation
|
43 |
| Government
Entries |
|
Defense
Contract Importation
(DCASR)
|
51 |
Dutiable
|
52 |
Free
|
53 |
