CUSTOMS DIRECTIVE

ORIGINATING OFFICE: CO:TO:E:CS DISTRIBUTION: See signature page

NUMBER: 099 3550-061

ISSUE DATE: SEPTEMBER 18, 1992


SUBJECT: INSTRUCTIONS FOR PREPARATION OF CF 7501

1. PURPOSE

To provide revisions and updated instructions for the preparations of Customs Form 7501.

2. BACKGROUND

On September 28, 1984, Customs Directive 3550-03 established implementation guidelines and instructions for the completion of the revised Customs Form 7501. The use of the revised CF 7501 became effective March 1, 1985. On July 23, 1985, change #1 to Customs Directive #3550-03 was issued outlining numerous alterations to the instructions for the completion of the CF 7501.

On May 24, 1989, Customs Directive 3550-33 was issued. This directive provided revised instructions for preparation of the CF 7501 and superseded Customs Directive 3550-03 and its amendments.

Subsequent to the publication of Customs Directive 3550-33, extensive change requirements have occurred relative to completion of the CF 7501. This has precipitated the need for the issuance of a new directive.

3. ACTION

This new directive encompasses substantially the same points as Customs Directive 3550-33, with the addition of the change requirements. For ease of reference, these change requirements are displayed in bold print.

Attached to this Directive is a copy of the CF 7501 and instructions for its completion. All ports will accept CF 7501's completed in accordance with these instructions. No additional information or agenda may be required on the CF 7501 by any region, district, area, or port, without the express written approval of Customs Headquarters. It is essential that uniformity in the preparation and acceptance of the 7501 be maintained.

4. RESPONSIBILITY

It is the responsibility of all Regional Commissioners, District, Area, and Port Directors, to assure compliance with this Directive. District/Area directors should make the information contained in this directive available to all persons conducting Customs business.

5. SUPERSEDED MATERIAL

Customs Directive 3550-33, dated May 24, 1989.


signed
Commissioner of Customs

Attachments

Distribution:
R-01 Regional Commissioners
R-04 Assistant Regional Commissioner (Ops)
R-10 Deputy Assistant Regional Commissioners
F-01 District/Area Directors
F-02 Port Directors
G-07 All Entry Personnel
G-19 All Customs Inspectors
G-20 All Imports Specialists


INSTRUCTIONS FOR PREPARATION OF CF 7501

ALL PORTS WILL ACCEPT CF 7501'S COMPLETED IN ACCORDANCE WITH THE INSTRUCTIONS CONTAINED HEREIN. NO ADDITIONAL INFORMATION OR AGENDA MAY BE REQUIRED ON THE CF 7501 BY ANY REGION, DISTRICT, AREA, OR PORT, WITHOUT THE EXPRESS WRITTEN APPROVAL OF CUSTOMS HEADQUARTERS. IT IS ESSENTIAL THAT UNIFORMITY IN THE PREPARATION AND ACCEPTANCE OF THE CF 7501 BE MAINTAINED. THE INSTRUCTIONS CONTAINED HEREIN ARE APPLICABLE TO BOTH CONSUMPTION AND WAREHOUSE ENTRY SUMMARIES AND ENTRY/ENTRY SUMMARIES.

1. ENTRY NUMBER

Record the 11 digit alphanumeric code. Always begin with the three digit code assigned to the filer, followed by the seven digit number, and finally, the one digit check digit. Due to a space limitation in this block, the three character entry filer code is to be printed outside and immediately to the left of this block. The assigned entry number, with hyphen and check digit, is to be shown inside the block. See example below.

Entry Filer Code XXX Entry No.
NNNNNNN-N

XXX represents the three character alphanumeric filer code assigned to the broker or importer by Customs.

NNNNNNN represents the seven digit number assigned by the filer. The number may be assigned in any manner convenient, provided that the same number is not assigned to more than one CF 7501. Leading zeros must be shown.

N represents the check digit which is computed on the previous 10 characters.

Detailed instructions concerning the entry number are contained in Customs Directive 3500-08, dated June 19, 1986, (Customs), and Customs Directive 3500-058, dated September 10, 1991. The formula for computing the check digit is included in this issuance as Appendix A.

An entry number, in this format, is required on all broker/importer prepared informal (which require a CF 7501) and warehouse entries.

Where the entry summary covers more than one release (consolidated entry summary), refer to the instructions on page 28 of this directive.

Where the entry summary consists of more than one page, record the entry number on the first page of the CF 7501, as well as on each additional page.

2. ENTRY TYPE CODE

Record the appropriate entry type code by selecting the two digit code for the type of entry summary being filed. The first digit of the code identifies the general category of the entry (i.e., consumption =0, informal =1, warehouse =2, etc.). The second digit further defines the specific processing type within the entry category. Therefore, a consumption quota entry should be recorded under code 02, an informal free or dutiable entry under code 11, etc.

Automated Broker Interface (ABI) processing requires an ABI status indicator. This indicator must be recorded in block 2 following the two digit entry type code. It is to be shown for those entry summaries with ABI status only, and must be shown in one of the following formats:

(1) ABI/S = ABI statement entry summaries paid by check or cash
(2) ABI/A = ABI statement entry summaries paid through the Automated Clearinghouse (ACH)
(3) ABI/N = ABI non-statement entry summaries
(4) ABI/P = ABI periodic payment statement entry
summaries (this capability not yet operational)

Note: Either a slash (/) or hyphen (-) may be used to separate ABI from the indicator (i.E., ABI/S or ABI-S).

If an entry/entry summary (live entry) is presented, an additional indicator is required to be shown in the following formats:

(1) ABI/A/L = ABI statement live entry summaries paid through ACH
(2) ABI/N/L = ABI non-statement live entry summaries
(3) ABI/P/L = ABI periodic payment statement live entry summaries
(4) "LIVE" or "L" for non-ABI entry summaries

An entry/entry summary is considered "LIVE" when duties are deposited and which results in release of the merchandise.

Note: The word "ACH" is no longer required to be written in the upper right hand corner of the CF 7501.

ENTRY TYPE CODES
Entry Type
Code
Consumption Entries
Free and Dutiable 01
Quota/Visa 02
Countervailing/Antidumping Duty 03
Appraisement 04
Vessel Repair 05
Foreign Trade Zone (Consumption) 06
Quota/Visa and AD/CVD combinations 07
Informal Entries
Free and Dutiable 11
Quota (Other than textiles) 12
Warehouse Entries
Warehouse 21
Re-Warehouse 22
Temporary Importation Bond 23
Trade Fair 24
Permanent Exhibition 25
Foreign Trade Zone (Admission) 26
Warehouse Withdrawal
For Consumption 31
Quota/Visa 32
Aircraft and Vessel Supply (Immediate Export) 33
Countervailing and Antidumping Duty 34
For Transportation 35
For Immediate Exportation 36
For Transportation and Exportation 37
Quota/Visa and ADA/CVD combinations 38
Drawback Entries
Manufacturer 41
Same condition 42
Rejected Importation 43
Government Entries
Defense Contract Management Command - International (DCMC-I) (formerly DCASR) is the importer of record and filer of the entry 51
Any U.S. Federal Government agency (other than DCMAO) is the importer of record. 52
Note: When the importer of record of emergency war materials under HTS #9808.00.3000 is not a government agency, entry type codes 01, 02, 03, etc., as appropriate, are to be used. ALSO, ENTRY TYPE CODE 53 HAS BEEN DELETED.
*Transportation Entries
Immediate Transportation 61
Transportation and Exportation 62
Immediate Exportation 63
Barge Movement 64
Permit to Proceed 65
Baggage 66

3. ENTRY SUMMARY DATE

This block is to record the date the entry summary is filed with Customs (six digit numeric code showing month, day, and year - MMDDYY). The record copy of the entry summary will be time stamped by the filer at the time of presentation of the entry summary. In the case of entry summaries submitted on an ABI Statement, only the statement is required to be time stamped.

This block should not be printed or typed prior to presentation of the entry/entry summary. Use of this field is optional for ABI statement entries. The time stamp mandated by Customs Directive #3550-24 date September 8, 1987, entitled "Entry Summary and Entry/Entry Summary Flow" will serve as the entry summary date. This mandate was also published as Treasury Decision 88-27.

The filer will record the proper import specialist team number designation in the upper right portion of this block (three character team number code). For ABI entry summaries, the team number is supplied by ACS in the summary processing output message.

All dates required to be shown on the CF 7501 may use slashes, dashes, and spaces.

4. ENTRY DATE

Record the six digit numeric code: month, day, and year (MMDDYY). Normally, it is the date the goods are released except for immediate delivery, quota goods, or where importer/broker requests another date prior to release (see 19 CFR 141.68).

It is the responsibility of the filer to ensure that the entry date shown for entry/entry summaries is the date of presentation (i.e., the time stamp date).

5. PORT CODE

Record the four digit numeric code of the U.S. port where the merchandise was entered under an entry or released under an immediate delivery permit. U.S. port codes can be found in Annex C of the Harmonized Tariff Schedule. The port code should be shown as follows:

NNN (no spaces or hyphens)

Do not show the name of the port instead of the numeric code.

6. BOND NUMBER

Record the three digit numeric code that identifies the surety company on the bond. This code number can be found in block #7 of the Customs Form 301/Customs Bond. This code number is also available through ACS to ABI filers, via the importer bond query transaction. For U.S. Government importations and entry types not requiring surety, the code 999 should appear in this block. When cash or Government securities are used in lieu of surety, use code 998.

7. BOND TYPE CODE

Record the single digit numeric code as follows:

0 - U.S. Government or entry types not requiring a bond
8 - Continuous
9 - Single Transaction

Bond type "0" should be used in conjunction with surety code "999" for government entries secured by stipulation cited in C.R. 10.101(d).

Bond type "8" or "9", as appropriate, should be used in conjunction with surety code "998" when cash or government securities are deposited in lieu of surety.

Bond type "9" should be used in conjunction with surety code "999" when surety has been waived in accordance with C.R. 142.4 (c).

8. BROKER/IMPORTER FILE NO.

This block is reserved for a broker's or importer's internal file or reference number.

9. ULTIMATE CONSIGNEE NAME AND ADDRESS

For a period of 90 days from the date of issuance of this directive, record the name and address of the individual or firm for whose account the merchandise is shipped. If this information is the same as the importer of record, leave blank. Effective on the 91st day from the date of issuance of this directive, record the name and address of the individual or firm purchasing the merchandise or, if a consigned shipment to whom the merchandise is consigned, or if those parties are not known, to whose premises the merchandise is being shipped. If this information is the same as the importer of record, leave blank.

In the space provided for indicating the state, report the ultimate state of destination of the imported merchandise, as known at the time of entry summary filing. If the contents of the shipment are destined to more than one state or if the entry summary represents a consolidated shipment, report the state of destination with the greatest aggregate value. If, in either case, this information is unknown, the state of the ultimate consignee, or the state where the entry is filed, in that order, should be reported. However, before either of these alternatives are used, a good faith effort should be made by the entry filer to ascertain the state where the imported merchandise will be delivered. In all cases, the state code reported should be derived from the standard postal two-letter state or territory abbreviation. The reporting of the ultimate state of destination was made mandatory for all entry summaries and entry/entry summaries filed on or after July 1, 1991.

NOTE: A list of two-letter U.S. Postal Service state and territory codes are listed as Appendix F to this issuance.

To facilitate mailing of requests and/or notices on Customs Form 28 or 29 to a party other than the importer of record, the following alternate procedure shall be used. Where this block is modified by the legend "c/o" followed by the name and address of a different party, Customs Form 28 or 29 will be sent to the name and address that follows the "c/o" legend. The broker's copy will continue to be sent to the broker when they are involved (Manual Supplement 2112- 04, 9/22/78).

10. CONSIGNEE NUMBER

Record the IRS, Social Security, or Customs assigned number of the consignee. This number must reflect a valid identification number filed with Customs via the CF 5106 or its electronic (ACS) equivalent. When the consignee number is the same as the importer of record number, the word "SAME" may be used in lieu of repeating the importer of record number.

Only the following formats shall be used:

IRS Number . . . . . . . . . . . . . . NN-NNNNNNN
IRS Number with suffix . . . . . . . NN-NNNNNNNXX
Social Security Number . . . . . . . . NNN-NN-NNNN
Customs Assigned Number. . . . . . . YYDDPP-NNNNN

For permitted and proper consolidated shipments, enter zeros in this block in the "IRS Number" format shown above (e.g. 00-0000000). The reporting of zeros on the entry summary document is limited to consolidated shipments only.

11. IMPORTER OF RECORD NAME AND ADDRESS

Record the name and address, including the standard two letter postal state or territory abbreviation, of the importer of record. The importer of record is the individual or firm liable for payment of all duties and meeting all statutory and regulatory requirements incurred as a result of importation.

12. IMPORTER NUMBER

Record the IRS, Social Security, or Customs assigned number of the importer of record. For format, see instructions under "Consignee Number."

13. EXPORTING COUNTRY

Record the exporting country utilizing the two character alpha ISO country codes specified in the International Standard ISO 3166 (a list of the ISO two character alpha codes is provided as Appendix C in this issuance).

The country of exportation is that country from which the merchandise was shipped to the United States having last been a part of the commerce of the country and without contingency of diversion.

For merchandise entering the U.S. Customs territory from a U.S. Foreign Trade Zone, leave blank.

For multiple countries of export, record the word "MULTI" in this block, and associate the country of export with each line number (or where line numbers are segregated by invoice, associate with each invoice) in column 28 prefixed with an "E".

14. EXPORT DATE

For merchandise exported by vessel, record the month, day, and year on which the carrier departed the last port in the exporting country (format: MMDDYY).

For merchandise exported by air, record the month, day, and year in which the aircraft departed the last airport in the exporting country (format: MMDDYY).

For overland shipments from Canada or Mexico and shipments where the port of lading is located outside the exporting country (e.g., goods are exported from Switzerland but laden and shipped from Hamburg, West Germany), record the month, day, and year in which the goods crossed the border of the exporting country (Switzerland in this example; format: (MMDDYY).

For mail shipment, record the date of export as noted on the Customs Form 3509, Notice to Addressee (format: MMDDYY).

For goods entering the U.S. Customs territory from a U.S. Foreign Trade Zone, leave blank.

For multiple dates of export, record the word "MULTI" in this block, and associate the date of export with each line number (or where line items are segregated by invoice, associate with each invoice) in column 28.

For textile merchandise, refer to the additional requirements in paragraph #34D (Visa Number).

15. COUNTRY OF ORIGIN

Record the country of origin utilizing the ISO country codes specified in International Standard ISO 3166 (listed as Appendix C in this issuance).

The country of origin is the country of manufacture, production, or growth of any article. If the article consists of material produced or derived from, or processed in, more than one foreign territory or country, or insular possession of the U.S., it shall be considered a product of that foreign territory or country, or insular possession where it last underwent a substantial transformation. For purposes of reporting on the CF 7501 only, whenever merchandise has been returned to the U.S. after undergoing either repair, alteration, or assembly under HTS heading 9802, the country of origin should be shown as the country in which the repair, alteration, or assembly was performed.

When merchandise is invoiced in or exported from a country other then than in which it originated, the actual country of origin shall be specified rather than the country of invoice or exportation.

When a single entry summary covers merchandise from more than one country of origin, record the word "MULTI" in this block and in column 28, directly below the line number, and prefixed with the letter "O", indicate a separate ISO code for the country of origin corresponding to each line number.

16. MISSING DOCUMENTS

Record the appropriate document code number(s) to indicate one or two documents not available at the time of filing the entry summary. The bond charge should be made on the entry summary only for those documents that are required to be filed with the entry summary. For specific instructions concerning missing document policy, consult Customs Directive No. 3550-27, "Entry Simplification - Missing Documents", dated September 8, 1987.

The following codes shall be used:

01. - Commercial Invoice 02.to 09. - Reserved
10. - CF 5523 (19 CFR 141.89) 11.to 13 - Reserved
14. - Lease Statement [19 CFR 10.108]
15. - Re-Melting Certificate [19 CFR 54.6(a)]
16. - Corrected Commercial Invoice (19 CFR 141.89, et al)
17. - Other Agency Forms (19 CFR Part 12)
18. - Duty Free Entry Certificate (19 CFR 10.102; 9808.00.30009 HTS)
19. - Scale weight (19 CFR 151, Subpart B)
20. - End Use Certificate (19 CFR 10.138)
21. - Coffee Form O
22. - Chemical Analysis
23. - Outturn Report (19 CFR 151, Subpart C) 24.to
25. - Reserved
26. - Packing List [19 CFR 141.86(e)] 27.to 97. - Reserved
98. - Not Specified Above
99. - If three or more documents are missing, record the code number for the first document and insert code "99" for any additional documents.

Exception: Duty Free Certificate (#18), and End Use Certificate (#20) are excepted from the requirement that Customs specifically request the document from an importer or broker. These forms cannot be waived and importers or brokers shall be obligated to file the forms within the appropriate time limits.

If a document has been waived prior to entry summary filing or is not required at time of entry summary do not record that document as a missing document.

17. I.T. NUMBER

Record the In-bond Entry Number obtained from the CF 7512C or, if applicable, the air waybill number. If multiple, place additional I.T. numbers across lines 30 to 32 or list on a separate attachment. If AMS Master in-bond movement (MIB), record the 11 digit in bond number obtained from the AMS carrier. Neither the CF 7512 or CF7512C are used for the AMS master in-bond program.

If merchandise moves on an I.T. into a Foreign Trade Zone, do not record that number on the CF 7501 when the merchandise is removed from the zone.

18. I.T. DATE

Record the date (format MMDDYY) of the In Bond Entry Number (CF 7512) or if applicable, the Transit Air Cargo Manifest (TACM), or the AMS Master in-bond movement. If multiple, place additional dates across lines 30 to 32 associated with each additional I.T. number to which it is applicable. Note: I.T. date cannot be prior to import date.

19. BILL OF LADING OR AIR WAYBILL NUMBER

Record the number assigned on the manifest by the international ocean or air carrier delivering the goods to the United States. Completion of this field is not required for modes of transport other than sea or air.

Effective March 31, 1989, and pursuant to Treasury Decision #88-69, each bill of lading for vessel shipment will be required to conform to a new unique number format. This unique bill of lading number format will change the current master bill of lading number format from 12 to 16 maximum characters in length and will be comprised of 2 elements. The first element is the first four characters of the unique bill number consisting of the SCAC code of the issuer of the bill. The second element may be any length up to a maximum 12 characters and may be alpha and/or numeric. The format of the unique bill of lading number that must be shown on the CF 7501 is as follows:

ABCD1234567

If multiple, list additional B/L or AWB's across the top of columns 30 to 32 or list on a separate attachment.

20. MODE OF TRANSPORTATION

Record the method of transportation by which the imported merchandise entered the U.S. port of arrival from the last foreign country utilizing the following two digit numeric codes:

10 - Vessel, non-container (including all cargo at first U.S. port of unlading aboard a vessel regardless of later disposition. Lightered, land bridge and LASH all included). If container status unknown but goods did arrive by vessel, use this code.
11 - Vessel, container
12 - Border, Waterborne (used in cases where vessels are used exclusively to ferry automobiles, trucks, and/or rail cars, carrying passengers and baggage and/or cargo and merchandise, between the U.S. and a contiguous country).
20 - Rail, non-container
21 - Rail, container
30 - Truck, non-container
31 - Truck, container
32 - Auto
33 - Pedestrian
34 - Road, other
40 - Air, non-container
41 - Air, container
50 - Mail
60 - Passenger, hand carried
70 - Fixed transport installation (includes pipelines, powerhouse, etc.)
80 - Not used at this time

For merchandise arriving in the U.S. Customs territory from a U.S. Foreign Trade Zone, leave blank

21. MANUFACTURER I.D.

This block is provided to accommodate the manufacturer/ shipper identification number. This identifies, by a constructed code, the manufacturer/shipper of the merchandise. For the purposes of this number, the manufacturer should be construed to refer to the invoicing party or parties (manufacturers or other direct suppliers). The name and address of the invoicing party, whose invoice accompanies the Customs entry, should be used to construct the I.D. The method for deriving this number as contained in Customs Directive 3500-13, November 24, 1986, entitled "Instructions for Deriving Manufacturer/Shipper Identification Code", is included in this issuance as Appendix B. The manufacturer/shipper identification number is required for all entry summaries and entry/entry summaries, including informal entries, filed on the CF 7501. When merchandise is imported from Canada and produced by a Canadian Vendor, the ISO Code for Canada (CA) will be replaced by the appropriate two letter Province Code listed below.

PROVINCE/TERRITORY CODE

ALBERTA XA
BRITISH COLUMBIA XC
MANITOBA XM
NEW BRUNSWICK XB
NEWFOUNDLAND (INCL. LABRADOR) XW
NORTHWEST TERRITORIES XT
NOVA SCOTIA XN
ONTARIO XO
PRINCE EDWARD ISLAND XP
QUEBEC XQ
SASKATCHEWAN XS
YUKON TERRITORY XY

When a single entry summary has more than one manufacturer, record the word "MULTI" in this block and, in block #30 indicate for each line item the manufacturer I.D. Code applicable to the particular Harmonized Tariff Schedules of the United States. The Harmonized Tariff Schedules of the United States will hereinafter be referred to as the "HTS". Additionally, if there is more than one vendor for a particular HTS number, separate line items will be required for each.

22. REFERENCE NUMBER

Record the IRS, Social Security, or Customs assigned number of the individual or firm to whom refunds, bills or notices of extension or suspension of liquidation are to be sent (if other than the importer of record and if the CF 4811 is on file). For correct format of number, see instructions under "Consignee Number". Do not use this block to record any other information.

23. IMPORTING CARRIER

For merchandise arriving in the U.S. by vessel, record the name of the vessel which transported the merchandise from the foreign port of lading to the first U.S.