ORIGINATING OFFICE: CO:T:A:C:G

P-35, G-01 (Inspectors), G-02(IMPORT SPECIALISTS)
0-01(MGRS/SUPV). Brokers and Importers)
POLICIES &
PROCEDURES
MANUAL

CUSTOMS
DIRECTIVE


ORIGINATING OFFICE IC:C DISTRIBUTION: See signature page

CUSTOMS
DIRECTIVE

POLICIES &
PROCEDURES
MANUAL

NUMBER: 3550-29

ISSUE DATE: MAY 6, 1988

SUBJECT Customs Form 3461, Entry/Immediate Delivery;
Instructions for Preparation

1. PURPOSE

To provide revised instructions for the preparation of Customs Form 3461.

2. BACKGROUND

In order to provide the data necessary for ACS Cargo Selectivity processing, CF 3461 was revised in October 1985. The form was designed to provide data for automated manifest processing, and the potential for use of OCR. equipment. Use of the revised form became mandatory in September 1986.

Since the issuance of CD 3550-15, which implemented the revised form, Customs has implemented the Automated Manifest System (AMS) and has decided not to pursue the use of OCR equipment to read the form.

This Directive supersedes CD 3550-15 and its amendments to reflect these developments and to incorporate a number of clarifying instructions for preparation of the form.

3. ACTION

A. Form Preparation

Attached to this Directive is a copy of the form and instructions for its completion. All ports will accept CF 3461's completed in accordance with these instructions.

The form is no longer required to be printed according to OCR specifications. Brokers/importers may reprint the form without shaded areas and the vertical lines separating them, if they wish, but red ink must still be used on the first page of the form.

B. Processing

1. The Customs Service will continue to require the submission of fully-rated invoices by Customhouse brokers/importers. Although the CF 3461 provides spaces for only five TSUSA line items, all TSUSA 2 line items will continue to be entered into the cargo selectivity system in accordance with current operating procedures.

2. The priority for processing CF 3461's will be as follows:

a. Automated Broker Interface (ABI) certified entries

b. PAIRED program entries

c. Other CF 3461 entries

4. RESPONSIBILITY

It is the responsibility of all Regional Commissioners, District, Area, and Port Directors to assure compliance with this Directive. The information contained in the Directive should be made available to all persons conducting Customs business.

5. EFFECTIVE DATE

These instructions are effective upon receipt.

6. SUPERSEDED MATERIAL

Customs Directive 3550-15, April 3, 1986, and its amendment dated June 16, 1986.

Commissioner of Customs

Attachments

Distribution: F-01 District/Area Directors
F-02 Port Directors
G-19 All Customs Inspectors
G-20 All Import Specialists

ATTACHMENT CD 3550-29, May 6, 1988

INSTRUCTIONS FOR COMPLETION OF CF 3461

Note: Customs no longer plans to use OCR equipment to read this form. Future printings will not require shaded areas or vertical half-lines within the data blocks. Users wishing to print unshaded versions of the form may do so immediately or wait until their current stock is depleted.

Note: In instances in which an ABI-Certified or PARIED entry is presented, the words "ABI-Certified" or "PAIRED" must be shown in the upper right above the entry number. If both apply, "PAIRED" should be placed above "ABI-Certified."

The following instructions are provided for use in the preparation of the CF 3461:

1. ARRIVAL DATE:

Enter the 6-Digit numeric code: month, day, year - MMDDYY (e.g., 043086) of the arrival date, based on the best available evidence that the importing carrier brought or will bring (estimated date) the shipment to the port of entry.

For merchandise arriving by vessel, the arrival date is the date on which the vessel enters the port limits with the intent to unlade.

For merchandise arriving by air, the arrival date is the date the air carrier landed within the port. For air shipments in AMS, use the scheduled date of arrival.

For merchandise arriving by truck or rail, the arrival date is the date the conveyance entered the Customs territory of the United States.

For merchandise arriving by I.T., the date to be used is the estimated date of arrival at the port of destination.

2. ELECTED ENTRY DATE

Six-digit numeric code: month, day, and year - MMDDYY. If you elect the "date of presentation" as the date of entry, show that date here or, if the entry is prefiled and you elect the "date of arrival," show the estimated date of arrival; otherwise leave blank. If this field is left blank, the date of release will be the date of entry.

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3. ENTRY TYPE CODE/NAME

In the far left of this block, enter the appropriate entry type code by selecting the 2-digit numeric code for the type of entry being filed. The first digit of the code identifies the general category (e.g., consumption = 0, informal = 1, warehouse = 2, etc.). The second digit defines the specific processing type (e.g., consumption quota = 02, informal free and dutiable = 11, etc.). A list of entry type codes is included in this issuance as Appendix A.

The entry name is optional and may be recorded in the far right following the entry type code.

4. ENTRY NUMBER

The following format, including hyphens, must be used when showing the entry number:

XXX-NNNNNNN-N

XXX represents a 3-character entry filer code assigned to the broker or importer by Customs.

NNNNNNN represents a 7-digit number assigned by the entry filer. The number may be assigned in any manner convenient, provided that the same number is not assigned to more than one CF 3-51 transaction. It must be right-justified with leading zeros shown.

In order to allow for an eventual transition to a second series of numbers for large-volume brokers, use of the high-order digit will initially be restricted to either 0, 1, 2, 3, or 4. This restriction will be in effect for approximately 5 years.

N represents the check digit, which is computed on the previous ten characters according to the following formula.

Check Digit Computation Formula: Entry filer codes containing alphabetic characters must be transformed to a numeric equivalent prior to computing the check digit. The numeric equivalent for each alphabetic character is as follows:

A = 1 J = 1 S = 2
B = 2 K = 2 T = 3
C = 3 L = 3 U = 4
D = 4 M = 4 V = 5
E = 5 N = 5 W = 6
F = 6 O = 6 X = 7
G = 7 P = 7 Y = 8
H = 8 Q = 8 Z = 9
I = 9 R = 9
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Example: Entry filer code B76 would transform to 276 for check digit computation purposes.

a. Using entry filer code B76 (which transforms to 276) and a transaction number 0324527 as an example, the check digit is computed as follows:

Number for which Check Digit will be computed is 2760324527.

b. Start with the units position and multiply every other position by 2. Essentially all odd positions will be multiplied by 2. Note: High-order zeros are a significant element in the computation process and must be included in the transaction number. If the result of the multiplication is greater than 9, add 1 to the units digit of the result and disregard the tens digit.

7 5 2 0 7
x2 x2 x2 x2 x2
---- --- --- --- ---
14 10 4 0 14
+1 +1 +0 +0 +1
--- --- --- --- ---
5 1 4 0 5

c. Add the results.

5 + 1 + 4 + 0 + 5 = 15

d. Total all even positions starting with the position adjacent to the units position.

2 + 4 + 3 + 6 + 3 = 17

e. Add the sums from steps c and d.

15 + 17 = 32

f. Subtract the units digit from 10. The result is the check digit.

10 - 2 = 8

g. The result of the arithmetic will always be a single digit. In instances when the units digit from the sum in step e is a 0, the check digit will be 0.

The resulting entry number from the example would be shown as follows:

B76-0324527-8
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5. PORT

Enter the 4-digit numeric code of the port where the entry is being filed (e. g., Miami, FL = 5201: Los Angeles, CA = 2704). Port codes are found in Annex A of the TSUSA, and a list is included in this issuance as Appendix B.

6. SINGLE TRANSACTION BOND

Place an "X" in this block only if a single transaction bond is filed with the entry.

7. BROKER/IMPORTER FILE NUMBER

This is an optional field for use by brokers or importers to record their internal file or reference number.

8. CONSIGNEE NUMBER

Enter the IRS, Customs-assigned, or Social Security number of the ultimate consignee as defined in Part 142.3 (a) (6) of the Customs Regulations.

Only the following formats shall be used:

IRS Number NN-NNNNNNN
IRS Number with suffix NN-NNNNNNNXX
Customs-Assigned Number NNNN-NNNNN
Social Security Number NNN-NN-NNNN

If there is more than one ultimate consignee number, additional ones should be provided on a continuation sheet attached to the CF 3461 on plain bond paper.

9. IMPORTER NUMBER

Enter the IRS, Customs-assigned, or Social Security number of the importer of record (if same as the ultimate consignee number, enter the word "same"). The importer of record is the individual or firm liable for payment of all duties, and meeting all statutory and regulatory requirements incurred as a result of importation.

Only the formats described in Block 8 shall be used for importer number.

10. ULTIMATE CONSIGNEE NAME

Enter the name of the ultimate consignee as defined in Part 142.3 (a) (6) of the Customs Regulations.

11. IMPORTER OF RECORD NAME

Enter the name of the importer of record (if same as the ultimate consignee, enter the work "same").

12. CARRIER CODE

Record the importing carrier code in this block.

For merchandise arriving in the U.S. by air, enter the IATA code corresponding to the name of the airline which transported the merchandise from the last airport of foreign lading to the first U.S. airport of unlading. This field is mandatory for shipments arriving by air. Use the 2-character alpha code listed in the International Air Carriers Guide (e.g., Pan American World Airways = PA). A listing of 2-character alpha air carrier codes is also provided by the Bureau of the Census (Appendix C) which may be used if a carrier code has not been assigned by IATA. NOTE: Carrier codes are subject to change, and it is anticipated that the IATA code for airlines will become three characters in 1993.

Use the standard four alpha/numeric multi-modal carrier and tariff agent codes (SCAC) for sea carriers (e.g., Transfreight Lines = TFEI) The sea carrier code must be used if an automated manifest interface exists with the sea carrier which transported the merchandise into the United States.

The carrier code must be used for in-bond shipments brought into the U.S. by an AMS carrier.

The vessel carrier SCAC code is provided as Appendix "E" to this document.

We request that the name of the importing carrier be indicated in the area to the right of the carrier code.

13. VOYAGE/FLIGHT/TRIP

Enter the voyage, flight, or trip number of the importing carrier which brought the merchandise into the United States.

14. LOCATION OF GOODS CODE (s)/NAME (s)

On the left of this block, record the location identification number (FIRMS Code File) where the merchandise is awaiting release. If no FIRMS code has been assigned, enter the name of the physical location of the goods on the right of the block.
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15. VESSEL CODE/NAME

On the left of this block enter the 4 or 5-character alpha/ numeric vessel identifier code assigned by the Bureau of the Census to the importing carrier. On the right side, enter the vessel name (up to 22 characters).

This block is not required for in-bond shipments. If the shipment is transported by LASH barge, the barge number should be placed in Block 15 instead of the vessel name in order to identify the shipment being released.

Similarly, if the entry covers a shipment in Foreign-Trade Zone, the FTZ lot number should be placed in Block 15.

16. U.S. PORT OF UNLADING

Record the 4-digit numeric code which identifies the U.S. port at which the merchandise was unladen from the importing carrier. NOTE: a list of port codes is included as Appendix B. Completion of this block is not required if the port of unlading is the same as the port of entry (Block 5).

This block is necessary for entries involving in-bond shipments filed under the PAIRED program.

17. MANIFEST NUMBER

This is the unique numeric identifier assigned manually by Customs to shipments arriving on non-AMS carriers (air and vessel).

The identifier is not required for in-bond shipments or AMS shipments.

18. G.O. NUMBER

If the shipment has been placed in a general order warehouse, enter the G.O. number (e.g., 86-0638).

19. TOTAL VALUE

Enter the invoice value of the shipment in U.S. dollars, rounded off to the nearest whole dollar. (Value need not be shown of the delivery authorization copy of the CF 3461 that will go to the carrier.)

20. DESCRIPTION

A short description of the merchandise contained in the shipment should be reported in this block.
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21. IT/BL/AWB CODE

Record the single-character alpha code to indicate if the number recorded in Block #22 is an in-bond number, master bill number, house bill number, sub-house bill number, or mail reference number as follows:

I = In-bond
M = Master Bill
H = House Bill
S = Sub-House Bill
P = Mail Shipment

For Example:

Block 21 Block 22
I 47017241 In-Bond entry number
M 02604218321 Master Bill
H EMA 27494 House Bill
S 01234 Sub-House Bill

NOTE: 1. Code I must be shown for an in-bond shipment even if the AWB number is used in lieu of a 7512-C number.

2. If entry is being made on a mail shipment, code P should be shown in Block 21. The mail reference should be shown in Block 22, not the B/L number.

3. In order to properly identify the shipment, the House Bill and Sub-House Bill should be shown directly under the Master Bill with which they are associated. However, if the entire consolidated shipment is being entered on this CF 3461, only the Master Bill number need be shown. Likewise, if the entire House Bill is being entered, only the House Bill need be shown under the Master Bill number, without designating the Sub-House Bills.

4. IT/BL/AWB information and manifest quantity (Block 21, 22, 23) pertain to the entry, and not necessarily to a specific tariff line item (Block 24). Tariff numbers should be listed according to the instructions for Block 7

24; there is no need to try to place them on the tariff line which corresponds to the bill of lading line or quantity line with which they are associated.

22. IT/BL/AWB NUMBER

Record the number listed on the manifest of the importing carrier. For in-bond merchandise, use the in-bond entry number (either the 7512-C number or the AWB number where appropriate). If the AWB number is used as the in-bond entry number, remember to use Code I in Block 21.

NOTE: 1. For consolidated shipments, house bill and sub-house bill numbers must be shown in addition to the master bill in order to match the entry with the manifest pertaining to the bill of lading, especially since the CF 3461 will be used as the release document for the carrier. Bill of lading information will not be required for in-bond shipments unless the entry covers less than the total shipment covered by the in-bond number (e.g., a master in-bond shipment). The BL information is necessary to match the entry with the appropriate portion of the in-bond shipment.

2. If additional CF 3461's or continuation sheets are necessary to list all the bills of lading, the notation "Add' 1. Bills" or "Additional Bills" should be placed below Block 22 in the narrow Block 27 "Certification." If there are more than five bills, and all are listed on a continuation sheet, the notation "See Attached" must be printed on the first line of Block 22. Wherever plain paper continuation sheets are used, they must show the broker's name and entry number.

3. The foreign port of lading must be shown if the shipment arrives by vessel and the carrier does not use a unique bill of lading numbering system. The information may be provided either by using the 5-digit Census Schedule K number, in parentheses, preceding the BL number, or the name of the foreign port or an acceptable abbreviation (limited in either instance to five letters) following the BL number.

23. MANIFEST QUANTITY

Report the entered quantity for each IT/BL/AWB covered by this entry. The quantity reported should be at the most detailed level of the shipment being reported. (The quantity being reported is the smallest exterior packaging unit.)

If the entry covers an entire bill of lading, AWB, or in-bond shipment, the quantity reported will be the total quantity. If the entry is for a House Bill, both the Master Bill and the House Bill will be shown in Block 22, but the only quantity reported will be the House Bill quantity (on the line in Block 23, adjacent to the line in Block 22 on which the House Bill number is shown). Similarly, if the entry is for a Sub-House Bill, BL numbers for all levels (Master, House, Sub-House) will be shown, but only the sub-house quantity.

(For specific examples, see pp. 20015.1 - 20015.3 of the ABI Broker Requirements Document, Sixth Edition)

24. TSUSA (HS) NUMBER

Record the appropriate duty/statistical reporting number under which the article is classified in the Tariff Schedules of the United States Annotated (or Harmorized System Tariff). If more than one tariff number is required for a single classification, show the primary classification on the CF 3461 first, and list the alternate (s) (secondary tariff numbers) on the following line (s).

All tariff numbers covered by the entry must be provided in the entry package. However, they need not all be shown on the CF 3461. The CF 3461 is designed to accommodate five numbers, but up to nine may be listed (one on the first line, and two on each of the next four lines), provided they can both be legibly printed entirely within the block.

If all the commodities covered by the entry are shown on the CF 3461 or continuation sheets, they need not be listed in any particular order. If additional commodities are provided on invoices, the ones shown on the 3461 must be the highest ones in value. However, if there is reason to believe that any commodity is subject to restrictions or special requirements (quota, licenses, other-agency forms, etc.) their tariff numbers should be listed first, followed by the highest-value tariff numbers.
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Where more than a single page of the 3461 is required, there are several options:

a. Additional pages of the CF 3461 may be used as continuation sheets. Header information is not required. The statement "ADD' 1." should be printed in Block 28 in the narrow space before the words "Customs Use Only."

or

b. Plain bond paper may be used as continuation sheets. Country of origin and manufacturer number must be shown next to the tariff number as on the CF 3461. The word "ADD' 1." must be printed as in Option 1.

or

c. Rated invoices which are presented with the CF 3461 may be used to provide the additional tariff numbers which are not reflected on the CF 3461 or continuation sheets. The words "See Invoice (s)" should be printed as in Option a & b.

NOTE: This option will require a detailed review of the
invoices, and may slow entry processing. Customs
would prefer additional classifications on
CF 3461's or continuation sheets.

or

d. All the tariff numbers, along with country of origin and manufacturer number, may be shown on plain bond continuation sheets. No tariff numbers will be shown on the CF 3461. Instead, the words "See Attached" must be printed on the first line of Block 24.

NOTE: 1. Brokers using ABI for cargo release may submit the
CF 3461 with header information (Blocks 1-23) only.
Blocks 24-26 need not be completed except to list
any changes to the information previously supplied
through ABI. The words "Submitted through ABI" may
be printed on the first line of Block 24.

2. When continuation sheets are used for additional tariff numbers and related data, only one copy is required. However, if continuation sheets are required for additional bills of lading or container numbers, two copies are required.

3. When the Harmonized Tariff System (HTS) is implemented, HTS numbers will replace TSUSA numbers in Block 24, and additional instructions regarding this number will be issued. (Refer to par. c, NOTE above).
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25. COUNTRY OF ORIGIN

Record the country of origin utilizing the 2-character ISO country code specified in International Standard ISO 3166 (Listed as Appendix D in this issuance).

The country of origin is the country of manufacture, production, or growth of the article listed in Block 24.

26. MANUFACTURER NUMBER

Record the manufacturer's/shipper's identification code, per the instructions in Customs Directive 3500-13, dated November 24, 1986, for each tariff number listed in Block 24.

27. CERTIFICATION

Self-explanatory. (See Block 22, Note 2 for " Additional Bills" notation.)

28. CUSTOMS USE ONLY

If the entry is prereviewed, the import specialist should initial at the bottom of the block directly above Delivery Authorized. The space below Delivery Authorized is for other-agency releases. (However, see Block 24 for "ADD'L" and continuation sheet notations.

29. BROKER/OTHER AGENCY USE

The following items will be placed in Block 29 in this order:

Examination Site

The broker/importer must give the desired devanning or centralized exam site in case the shipment is subject to an intensive exam. If there is only one such site, this information is not required. (See CD 3270-03, January 5, 1987)

Container Numbers

The broker/importer must give the container numbers covered by the entry and bills of lading in the case of containerized sea cargo. If there is insufficient space for all container numbers, they may be given on the continuation sheet containing the additional bills of lading or on a separate continuation sheet
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Finally, the revised CF 3461 was developed to serve as the sole entry/release document at air and sea locations. Additional local forms are not authorized and shall not be required. No additional data will be required by Customs officers on the CF 3461 without specific written authorization from Headquarters.

NOTE: 1. Some brokers are now ordering the CF 3461 as a six-part set so one copy may be used as the delivery authorization document (DAD).

2. The DAD's being used by Customs sometimes pose problems for CFS operators. They report receiving more than one DAD for the same merchandise, altered DAD's photocopies with "DAD" scrawled across the top, and documents other than the CF 3461. Customs managers are responsible for insuring that these practices do not continue.

ATTACHMENT CD 3550-29, May 6, 1988

APPENDIX A

ENTRY TYPE CODES


ENTRY TYPE ENTRY TYPE CODE
Consumption Entries
Free and Dutiable
01
Quota/Visa
02
Countervailing/Antidumping Duty
03
Appraisement
04
Vessel Repair
05
Foreign Trade Zone (Consumption)
06
Quota/Visa and ADA/CVD combinations
07
Informal Entries
Free and Dutiable
11
Quota/Visa
12
Warehouse Entries
Warehouse
21
Re-Warehouse
22
Temporary Importation Bond
23
Trade Fair
24
Permanent Exhibition
25
Foreign Trade Zone (Admission)
26
Warehouse Withdrawal
For Consumption
31
Quota/ Visa
32
Aircraft and Vessel Supply (Immediate Export)
33
Contervailing and Antidumping Duty
34
For Transportation
35
For Immediate Exportation
36
For Transportation and Exportation
37
Quota/Visa and ADA/CVD combinations
38
Drawback Entries
Manufacturer
41
Same Condition
42
Rejected Importation
43
Government Entries
Defense Contract Importation (DCASR)
51
Dutiable
52
Free
53
Transportation Entries
Immediate Transportation
61
Transportation and Exportation
62
Immediate Exportation
63
Barge Movement
64
Permit to Proceed
65
Baggage
66


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